Applicant – MGLS – Michael G. Lewis & Son aim to make letting property in Swansea as simple and straight forward as possible for a prospective applicant.
To this aim we have provided as much information as possible to applicants, tenants and landlords
If you are interested in viewing one or more of our current properties to let in Swansea, whether it be a house or a flat, you will need to make contact with us in order to make an appointment for you to view.
What makes a good prospective tenant / Applicant ?
- Easy to talk to
- An applicant who turns up on time to view the property
- An applicant who is willing to complete the application in full
- Responds favourably when advised of being referenced
- Has money ready for initial rent, deposit and charges.
Our Applicant Letting Process:
Download A Home in the Private Rented Sector – a Welsh Government publication
Step 1: Select a property and arrange an appointment to view
The prospective tenant will need to make an appointment to view the property initially; as you need to satisfy yourself of the condition and that the property is right for you.
All viewings are conducted during hours of 9.15am – 4.30pm Monday to Thursday and Friday 9.00am – 3.45pm. Unfortunately, we do not view weekends/holiday periods or after hours.
All applications are strictly subject to references, landlord’s consent and contract.
Michael G. Lewis & Son will not be liable for any expenses incurred by a prospective tenant on account of the property being let to another party, sold or withdrawn from the market.
We regret that normal residential tenancies are generally only available to persons over the age of 21 years of age and who are in a position to prove sufficient income on an ongoing basis to comply with the financial commitments of the tenancy. This does not affect Student lettings.
Step 2: Once you have viewed the property – If you wish to apply for the tenancy, you will need to use the on-line application form and pay for the referencing.
All adult occupants need to be named on the tenancy agreement and therefore are vetted. We regret that applicants in receipt of Housing Benefit are not normally accepted.- unless previously stated on marketing material.
Non EEA citizens cannot be considered without a valid UK Residence and employment Visa, contract of permanent employment. Proof of the existence of a UK bank account. A copy of their passport, visa and proof of a National Insurance number will also be required.
We, as Agents act for Landlords and our first responsibility is to the Landlord. The Landlord will expect us to offer the property in its best light and negotiate the highest rent the market is prepared to pay consistent with the Landlord’s own ongoing requirements.
We will always answer questions asked in an honest and open manner, acting in good faith, in providing information we have been given to us by the Landlord.
We cannot act for the applicant – who should take their own professional advice to ensure that the chosen property meets their individual requirements.
We are not surveyors, and therefore do not survey properties- the landlord is responsible for the property’s health and your safety.
It is expected that the prospective tenant make them-self aware of all matters that are in the public domain. You should therefore make enquiries and searches, for example, of the numerous websites that provide information about properties, locations, services to properties as well as to locations, transport links, schooling and environmental issues that would include noise, planning, flooding, pollution and congestion.
This information or any application form does not in any way form part of any legal document or tenancy agreement. Nor do they give or imply that consent to a tenancy agreement will be given
By providing the information to Michael G. Lewis & Son, the prospective tenant will be confirming that you have no objection to the verification of this information and that it can also be disclosed to parties related to the tenancy, such as the landlord, the agent or other advisory.
The information will also be used during the tenancy for utility companies, debt or legal agencies, professional bodies for compliance.
Our online system lets you upload supporting evidence documents to accompany your application.
Please ensure that you upload the following documents:
Copy or photo ID – Passport or driving license
Proof of residence – Council tax or utility bill, HMRC document
You pay the reference charge AND the setup charge when applying.
A single person would pay £216.00
A couple / family would pay £264.00
The property will then be taken off the market for 7 working days pending satisfactory references. However, if you change your mind or any of the references are unsatisfactory, you will not be refunded any monies.
However, If after satisfactory referencing , the landlord declines the application, you will be refunded the Setup charge. The reference fee part – £48.00 per person will be held as the application process has been chargeable
We use the services of Rent4Sure, who conduct the various references that we require in order to provide the landlord with all relevant information.
We will need addresses for the last three years
If requested to provide further information, please do this as soon as possible as any delay will cause the application to fall into FAIL TO PROVIDE and therefore will come back as a fail.
Always provide a valid email address for the employer and landlord (if you are currently renting), as this will make the turnaround quicker.
Step 3: Once we have received the references, contacted the landlord to agree the letting.
Once we have received all appropriate references on the prospective tenant, we will contact the landlord to confirm acceptance of your offer of the tenancy and if successful, we will email you with details of the initial payment and for you to arrange a suitable appointment to read, accept and sign the tenancy agreement
We will need at least a week’s window in order that we can arrange for the Statement of Condition to be made and organise any other matters to be attended to.
On the day of signing
You will be given the opportunity to thoroughly read the tenancy and other documents.
You will be given a copy of
- Tenancy Agreement
- The standing order mandate
- The gas safety certificate (if applicable)
- A receipt for the initial payment (paid into our bank prior)
- The Statement of Condition* if we have been instructed to prepare one.
It is very important that you check the property against the report or any mistakes or omissions as this will for the basis of your check out. This needs to be returned to us within 7 days after occupation. This will be used to assess the property for unfair wear and tear on your vacation. If not returned, the original copy held on file will be used for the check out instead. .
Following your occupation please read the meters and inform the utility companies accordingly